executive administrator resume
Resume » Resume Examples » Administration Resume » Executive Administrator Executive administrators manage secretarial duties of an organization. Experience in a public accounting firm or fast-paced finance organization is highly valued, Strong command of English language and grammar. Collaborative Office Administrator with 3+ years of experience … Alternative titles for an executive assistant include executive secretary and administrative assistant. Coordinate international travel and process expense reports Organize and maintain logistics of complex international business travel, incorporating visa processing for US and foreign nationals, and expense reporting, 25% Plans and executes complex global meetings for Global ITS leadership team, Quarterly Region Business Reviews, and Talent Reviews This includes balance amongst other key business meetings such as Board of Directors Meetings, Mondelēz International Leadership Team (MLT), Mondelēz International Leadership Council (MLC), Analyst Meetings, etc. A pleasant, professional and proficient administrator who has a long track record of ensuring things run smoothly behind the scenes of a busy office. Download Executive Administrator Resume Sample as Image file, Executive, Senior Executive Resume Sample, Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements, This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events, Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies, Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants, Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials, Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients, Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders, Manage multiple tasks in a fast-paced and rapidly changing environment, Flexibility with hours and a strong work ethic, Expense report preparation and miscellaneous admin/office duties, Communications support and schedule management (draft announcements, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips), Meeting planning for CEO such as weekly Executive Leadership Team (“ELT”) meetings, as well as larger meetings throughout the year (includes venue selection, participant reach out and execution of meetings), Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts, and other senior level stakeholders, Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools, Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution, Assisting managers with Records management archiving where necessary, Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes, Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management, To collaborate with others in order to make recommendations for developments of established processes and procedures, Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars, Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently, Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, Ability to stay organized and to manage multiple high priorities with a strong attention to detail, Strong attention to detail with the ability to prioritize and multi-task, Strong decision-making and judgment capability, Very strong interpersonal skills and the ability to build relationships, Demonstrated proactive approaches to problem-solving with strong decision-making capability, Highly resourceful team-player, with the ability to also be extremely effective independently, Proven ability to handle confidential information with discretion, be adaptable to various, Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers, Act as key advisor to the Managing Executive or Business Unit, On request from the Managing Executive or Business Unit Head, attend selected committee meetings on his or her behalf, Ensure that tactical decisions taken by the Managing Executive or Business Unit Head are communicated to the correct audience, Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec or BU Head on progress or risks and issues, Coordinate the preparation of formal performance reviews conducted by the Managing Exec or BU Head, Review financial reports prepared by line managers in the business unit and advise the Managing Exec or BU Head of substantial issues and actions that have been created to address these, Review new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec or BU Head and request required changes before presenting for signoff, Oversee the planning and execution of business events for the Managing Exec or BU Head such as road shows or employee discussion forums or product launches or customer entertainment events and formal functions, Prepare the key themes presentations and reviews for the Managing Exec or BU Head by researching and packaging detailed content, Oversee the management of the Managing Exec or BU Head's office, Support the Managing Executive or BU Head in the signoff process for risk events, Review write-offs and near misses each month and provide a report to the Managing Exec or BU Head on trends identified and recommended actions, Review Detailed Risk and Control Assessments or Key Risk Scenarios and Compliance Attestations submitted for signoff to the Managing Exec or BU Head and make recommendations for improvement of the contents to the originating party before recommending approval, B Degree in Communication, Business Administration, Finance or Banking, Five (5) years’ experience working in an advisory role preferably in the, Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet, Excellent verbal/written communication skills, Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active in approach along with being flexible attitude towards working hours, Ability to demonstrate utmost discretion and professionalism at all times Experience in MS Office (Word, PowerPoint, Excel), General administrative duties including calendar maintenance, travel arrangements, and expense filings, Data gathering and analysis including quarterly departmental metrics, monthly status reporting and ad hoc management reporting, Assistance with onboarding new hires into the group, Assistance with power point presentations to senior management, Manage ad hoc projects and reporting as required, Advance proficiency with Microsoft Office, including Excel, PowerPoint and Word, Proficiency with the Bloomberg terminal helpful, Recent and relevant administrative or business work experience, Experience in financial services or technology industries preferred, Over 8 years of administrative experience of increasing complexity, including some years of supporting executive level associateso, Strong background in oral and written communication skills resolving complex issues, Proficient in MS Office(Work, Excel, PowerPoint) and other office tools, Ability to multi-talk successfully to meet deadlineso Ability to effectively interact with all levels of management, Express initiative and independent judgment and strong skills in analytical problem solving, Self-directed individual with strong teaming, organization, people, and collaboration skills, Superior organization skills and strong attention to detail and diligent follow up, Strong time management skills and proven ability to manage multiple tasks and competing priorities, Strong computer skills; mastery of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); Preferred: experience with SharePoint, Salesforce, Able to perform duties without direction; ability to work with a high degree of autonomy, Knowledge of project management techniques, Demonstrated enthusiasm for learning new information; regularly seeking and capitalizing on learning opportunities; quickly assimilating and applying new information, Ability to work effectively and cooperatively with others, and to establish and maintain good working relationships, Bachelors Degree or equivalent work experience, 10+ years of experience in related area of responsibility, Minimum of 5 years' experience in corporate environment working for senior-level executives, Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree), Minimum 5 years experience providing executive-level administrative support with minimal guidance, Advanced proficiency with MS Office Suite applications, Excellent discretion, judgment, tact and diplomacy, Broad and comprehensive experience, skill and knowledge of business operations, policies and practices, Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented, Ability to produce highly accurate work is essential, as are exceptional written & verbal communication skills, Capability to manage multiple priorities and shifting demands while being detail oriented and producing highly accurate work, Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters, A Bachelor's Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting a senior executive in a fast-paced and demanding work environment, Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision, Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook, Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms, Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action, Act as a liaison, problem solver, and facilitator as the first contact for the senior leader, Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management, Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year, Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources, Coordinate conference/meeting room set-up, order catering, and make logistical arrangements, Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities, Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting, Support projects as needed for senior executive, Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company, Discretion combined with poise and professionalism in all communications, Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public, Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts, Bachelor's degree or equivalent education, At least 5+ years’ experience supporting a very senior-level executive, Significant experience interacting with internal and external executives, Flexibility and an approachable personality, Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint), A business mind and one who sees the big picture, An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their, A high level of discretion and confidentiality for both business and personal affairs, Good judgment, strong common sense and excellent attention to detail, Excellent interpersonal skills; exceptional verbal and written communication skills, Exhibit a professional appearance and demeanor at all times, Exercise good judgment in setting priorities, Intrinsically-motivated, highly organized and results-oriented.
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